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Job Description
The Administrative/Executive Assistant will support a doctor in administrative and office related
functions, as well as general administrative support for his clinic. In this role you will bring a
proactive and thoughtful approach to everything that you do, and you’ll help make the clinic hum! This role is not on a typical 9-5 schedule, but rather requires additional on-call hours and is based in Vaughn.
Main responsibilities include:
- Arrange and schedule meetings, proactively triaging scheduling constraints and coming up with creative solutions for how to solve them.
- Support in preparation of meeting materials such as slide decks, reports, and agendas, and coordinating tech.
- Take and distribute organized notes coming out of meetings and calls.
- Prepare travel arrangements ensuring travel itineraries are clear, organized, and thought through.
- Manage, organize, and submit expense reports.
- Establish and maintain an organized digital filing system.
- Interface directly with office staff and management, industry partners, and other relevant parties on items related to scheduling, meeting coordination, events, travel, etc.
- Plan and execute clinic events.
- Provide administrative support to all departmental members.
- Perform basic bookkeeping functions.
- Maintain a strict level of confidentiality in all interactions.
Qualifications:
- Experience in an office setting
- Business education is an asset
- Minimum high school diploma; post-secondary education is an asset
- Outstanding written and verbal communication skills, with impeccable attention to detail
- Extremely trustworthy and patient
- Ability to work under pressure
- Excellent organizational skills
- Knowledge of Microsoft Suite (e.g., Microsoft Outlook, Word, Excel, PowerPoint)
We thank all candidates for their interest and application. Only qualified candidates will be contacted.