Pharmacosmos Canada has appointed Michelle Belzile and Michael Villeneuve of Lock Search Group to support its expansion into the Canadian market. Pharmacosmos is a global pioneer in carbohydrate chemistry and a recognized leader in the development of innovative treatments for patients with iron deficiency and iron deficiency anaemia. As the organization continues to grow its presence in Canada, we are seeking a dynamic professional to join the team and play a key role in this exciting phase of expansion
Explore Pharmacosmos - https://pharmacosmos.com/
ABOUT PHARMACOSMOS CANADA
Pharmacosmos is a global, family-owned pharmaceutical company with deep expertise in carbohydrate chemistry and cell cycle biology. The organization develops innovative therapies addressing unmet patient needs, with a particular focus on iron metabolism and blood-related disorders.
Pharmacosmos has established its new Canadian affiliate in Mississauga, Ontario, marking a significant milestone in the organization’s growth and its commitment to serving patients in Canada. As part of this foundational team, the successful candidate will play a key role in building the local presence, shaping the affiliate’s culture, and supporting its long-term success.
Pharmacosmos is guided by a set of core values that define who they are:
- People-Driven – As a family-held company, Pharmacosmos is built on passionate and knowledgeable people. Integrity, open-mindedness, and respect guide all endeavours. Each individual involved in the journey — employees, partners, and end-users alike — is valued, with trust forming the foundation of all collaborations.
- Committed to Quality – Quality serves as both an inspiration and a driver of results. It reflects a commitment to excellence and continuous improvement, ensuring that quality is tangible across products, processes, and people. Quality is a promise upheld every day.
- Innovating for Better Lives – Innovation is central to improving the lives of humans and animals. Pharmacosmos addresses unmet needs through its expertise in iron and carbohydrate-based pharmaceuticals, taking a holistic and collaborative approach to research and innovation alongside scientific and medical communities to help set new standards.
JOB PURPOSE
The Executive Assistant will provide high-level administrative support to the VP & Managing Director, Canada and the extended Leadership team. This role serves as a trusted partner, ensuring smooth day-to-day operations, facilitating communication, and enabling effective leadership. The Executive Assistant will also support members of the Canadian Leadership Team (LT) and take a lead role in planning and executing internal and external events for the LT and the company as a whole. This is an office-based role reporting to the Vice President and Managing Director, Canada.
This position requires exceptional organizational and communication skills, sound judgment, high level of discretion and professionalism, and the ability to manage multiple priorities in a fast-paced environment.
KEY RESPONSIBILITIES
Executive Support to VP & Managing Director
- Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
- Handle travel planning, itineraries, logistics, and expense reconciliation.
- Anticipate needs and proactively address issues to ensure smooth executive operations.
Leadership Team Support
- Provide administrative support to LT members as needed, including calendar management, meeting preparation, document coordination, expense management and travel arrangements.
- Assist in organizing LT meetings, preparing agendas, compiling materials, capturing minutes, and tracking action items.
- Maintain clear communication and streamline workflows across LT functions.
Event Planning & Coordination
- Plan, coordinate, and execute company-wide events, including LT offsites, town halls, leadership summits, employee engagement events, and other strategic gatherings.
- Manage event logistics such as venue selection, vendor coordination, catering, transportation, technology needs, and attendee communication.
- Collaborate with HR, Communications, and other relevant teams to ensure events support company culture and strategic goals.
- Track budgets, negotiate contracts, and ensure compliance with company policies and procurement procedures.
Administrative & Operational Support
- Maintain organized filing systems, databases, and shared drives for key guidelines, contracts, meeting minutes, training resources and other pertinent documents for the MD, LT and organization as applicable.
- Support onboarding activities for new LT members, in partnership with HR and the Office Coordinator.
- Assist with special projects and cross-functional initiatives as assigned.
- Uphold the highest standards of discretion and confidentiality.
Other
- Act as the secondary COSMOS affiliate trainer and system co-manager, assigning policies, SOPs and other training to employees, tracking status, and producing reports as required.
- Demonstrate the company’s Values and Way of Working, as well as comply with company policies, procedures, and codes of conduct, all applicable Canadian laws and industry regulations governing pharmaceutical operations, including but not limited to Good Manufacturing Practices (GMP), Good Clinical Practices (GCP), health and safety requirements, ethical standards, data privacy legislation, and any relevant Health Canada guidelines. Maintain the highest standards of integrity, documentation accuracy, and regulatory compliance in all activities.
QUALIFICATIONS
Education:
- Completion of a post-secondary diploma or certificate in Office Administration, Business Administration, or a related field is preferred. An equivalent combination of education and relevant administrative experience may be considered.
Experience:
- 5+ years of administrative experience supporting senior executives, preferably within the pharmaceutical, biotech, life sciences sectors or start-up environment.
- Proven experience in event planning and coordination.
Skills / Competencies:
- Strong verbal and written communication skills
- Exceptional proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools (e.g., Teams, SharePoint).
- High level of professionalism and discretion, and ability to maintain confidentiality, especially when handling sensitive information.
- Ability to manage multiple priorities under tight deadlines.
- Strong problem-solving capabilities and proactive mindset.
- Excellent organizational skills and strong attention to detail.
- Collaborative team player with the ability to work independently.
- Customer-service mindset and commitment to supporting a high-performance culture.
- Adaptable in a fast-paced environment
- Reliable and demonstrated follow-through
OTHER REQUIREMENTS
- Acts as backup for the Office Coordinator when required.
- Requires discretion with confidential data
- Languages: English required, French an Asset